CONTRACTORS

Advice for Contractors

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The life science industry is constantly evolving, so advice for contractors is always necessary. Contract workers play an essential role within STEM businesses of all sizes. Here at HRS, we work with some of the UK’s top scientific employers and offer a wide range of temporary contract worker roles alongside information for contractors.
HRS is one of the most professional and reliable recruitment companies for contract workers in science – not only can we provide you with a rewarding position, but we also supply you with insightful contractor information to ease you into your new role.
Get in touch today to find out more about how we provide help and advice for contractors. Alternatively, use the buttons below to learn more about the contractor information we have available.
Help for Contractors: Select Your Contractor Type
PAYE
LTD
UMBRELLA
Please see further information and links to FAQs for PAYE Candidates
Payment Schedule
  • Weekly Paid Contractors.
  • Providing we have an approved timesheet payment is made on Friday for the previous week worked.
  • Monthly Paid Contractors
  • Approved timesheet cut off 11th (midday) of the month.
  • Payment 17th of the month.
Holiday Input
  • If you use the HRS E Timesheet System, please use a drop down option when entering your timesheet and select holiday.
  • Holiday = zero hours.
  • If you use the client own portal. Please send HRS Holiday forms to timesheets@hyperec.com (please ensure the form is sent in to meet the timesheet deadline)
  • Monthly holiday forms need to be sent in at the end of the calendar month.
  • We only pay holiday you have accrued.
Access Screening
  • Safe screening.
  • As part of our continuous compliance improvement, the onboarding process an online system.
  • Please can you follow the link sent to you via email (www.eu.safescreening.co.uk )
  • You will be sent a further relating link to complete your contract and any future extensions.
  • Stage 1: Requires you to complete:
  • Confirm your UK Address & Bank account
  • Provide us with Right to work document.
  • Provide us with a P45 from your last employer. (A P46/new starter checklist will be sent to you to verify your taxable status)
  • Stage 2:
  • This will be sent to you to include your contract once stage 1 is complete.
  • We will require X2 references, please ensure your referee’s have been contacted and happy to provide a reference.
Pensions
  • After three months of working with HRS you are automatically enrolled into the pension scheme
  • (NEST). They will contact you via post. You have one month to contact NEST directly to opt out and receive a full refund, after this date you can still opt out but you will not be eligible to receive any contributions refunded.
  • Pension contributions can take up to three weeks to be processed (from employment to payroll). If you experience any issues regarding your pension, please speak to NEST in the first instance.
  • https://www.nestpensions.org.uk/schemeweb/nest.html
RTW Sharecode
  • Right to work check changes from April 2022
  • From 6 April 2022, Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permits (FWP) holders will only be allowed to prove their eligibility to work through the Home Office (link below)
  • You can no longer accept physical/online copies of BRPs, BRCs or FWPs as evidence of the right to work, even if it displays a later expiry date.
  • The changes will not apply to existing approved BRC or BRP holders employed up to and including 5 April 2022.
  • Prove your right to work to an employer - GOV.UK (www.gov.uk)
  • Employers can only use the online system where the individual has provided their permission and obtained a ‘share code’ by completing their own online application. The share code is valid for 30 days.
  • https://www.gov.uk/prove-right-to-work
Timesheet Portal
Timesheet Cut-Offs
  • If PAYE (paid Friday, one week in arrears): Timesheet deadline: Midnight Monday If PAYE
    (paid on 17th, one month in arrears): Timesheet deadline: 10:30am the 12th of the month Timesheets should be submitted on a regular basis and not be withheld.
    Follow up with your timesheet authorisers if you notice they have not been approved.
  • Unapproved timesheets will not be paid.
IR35
Client Timesheet Portal
  • Please send all approved timesheets to meet the cut off period.
  • Please send Timesheets and holiday forms to timesheets@hyperec.com
Payslip Access
  • HRS can now give you access to an online portal that allows you to have access to the information below.
  • (You will not be using this portal to submit timesheets)
  • https://timesheetportal.safeoutsourcing.co.uk
  • View your personal details
  • View and track your accrued holiday “WTR” (we cannot pay holiday that has not yet been accrued)
  • Review payslips
  • Access to HMRC forms such as P60’s
  • Your user name will be your initial followed by your surname.
  • Example: Joe Bloggs
  • Username: jbloggs
  • Please keep an eye out From:  noreply@safe-edist.co.uk Subject: Your Online Registration Is
Overtime
  • Overtime is not guaranteed, therefore please speak to your hiring manager
Extensions
  • We recognise that one of the most stressful aspects of working as a contractor is the uncertainty surrounding extensions. The client will often mention this six weeks prior to your current end date.
  • Please speak to your contact at the client or your HRS consultant if you have any questions regarding this.
  • Extensions are not guaranteed therefore we will be happy to look at other contract roles suitable for you.
SSP
Maternity / Paternity
Holiday Accrual & Bank Holidays
  • Holiday runs 1st January - 31st December
  • You accrue holiday as you work.
  • This works out approx
  • 37.5 hers per week = 0.5 days holiday.
  • You accrue holiday as you work.
  • you accrue approx 0.5 per day per full week worked. (37.5 hours)
  • Please check your payslip portal to view your accrued holiday (WTR)to date.
  • It is your responsibility to use holiday throughout your contract.
Missing Timesheet Deadline
  • It is your responsibility to ensure your timesheets are approved.
  • We are unable to pay unapproved timesheets.
  • If your timesheet misses the weekly payroll this will be picked up in the next payroll run.
Leaver HRS PAYE
  • Any unused holiday you have accrued will be paid in your final payslip with HRS. You will then receive a P45, which is accessible via the HRS portal.
Tax Queries
Please see further information and links to FAQs for Ltd Candidates
Payment Schedule
  • We export for payroll each week Tuesday midday.
  • Only approved timesheets are picked up when exporting for payroll
Access Screening
  • Safe screening.
  • As part of our continuous compliance improvement, the onboarding process an online system.
  • Please can you follow the link sent to you via email (www.eu.safescreening.co.uk)
  • You will be sent a further relating link to complete your contract and any future extensions.
  • Stage 1: Requires you to complete:
  • Confirm: your UK Address
  • Provide us with Right to work document.
  • Certificate of Incorporation
  • Proof of your business bank account
  • Professional Indemnity insurance policy
  • VAT Certificate (if applicable)
  • www.eu.safescreening.co.uk
RTW Sharecode
  • Candidates outside of the UK
  • From 6 April 2022, Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permits (FWP) holders will only be allowed to prove their eligibility to work through the Home Office (link below)
  • You can no longer accept physical/online copies of BRPs, BRCs or FWPs as evidence of the right to work, even if it displays a later expiry date.
  • The changes will not apply to existing approved BRC or BRP holders employed up to and including 5 April 2022.
  • Prove your right to work to an employer - GOV.UK (www.gov.uk) https://www.gov.uk/prove-right-to-work
  • Employers can only use the online system where the individual has provided their permission and obtained a ‘share code’ by completing their own online application. The share code is valid for 30 days.
  • The purpose of this code of practice is to ensure that employers do not unlawfully discriminate contrary to the Equality Act 2010
  • Candidates outside of the UK
  • Right to work check changes from April 2022
  • From 6 April 2022, Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permits (FWP) holders will only be allowed to prove their eligibility to work through the Home Office (link below)
  • You can no longer accept physical/online copies of BRPs, BRCs or FWPs as evidence of the right to work, even if it displays a later expiry date.
  • The changes will not apply to existing approved BRC or BRP holders employed up to and including 5 April 2022.
  • Prove your right to work to an employer - GOV.UK (www.gov.uk) https://www.gov.uk/prove-right-to-work
  • Employers can only use the online system where the individual has provided their permission and obtained a ‘share code’ by completing their own online application. The share code is valid for 30 days.
  • The purpose of this code of practice is to ensure that employers do not unlawfully discriminate contrary to the Equality Act 2010
Timesheet Portal
Timesheet Cut-Offs
  • HRS export payroll weekly midday Tuesday.
  • We strongly encourage you to submit timesheets on a regular basis.
  • It is your responsibility to ensure your timesheets are approved.
  • We are unable to pay unapproved timesheets.
  • If your timesheet misses the payroll export, this will automatically get picked up when we next export (the following week)
IR35
Client Timesheet Portal
  • Please send all approved timesheets to meet the cut off period.
  • Please send timesheets to timesheets@hyperec.com
Payslip Access
  • HRS are a self bill client. Therefore there is no need to invoice us.
  • HRS can now give you access to an online portal that allows you to have access to the information below.
  • (You will not be using this portal to submit timesheets)
  • https://timesheetportal.safeoutsourcing.co.uk
  • Your user name will be your initial followed by your surname.
  • Example: Joe Bloggs
  • Username: jbloggs
  • Please keep an eye out From:  noreply@safe-edist.co.uk Subject: Your Online Registration Is
Overtime
  • Overtime is not guaranteed, therefore please speak to your hiring manager
Extensions
  • We recognise that one of the most stressful aspects of working as a contractor is the uncertainty.
  • surrounding extensions. The client will often mention this six weeks prior to your current end date.
  • Please speak to your contact at the client or your HRS consultant if you have any questions regarding this.
  • Extensions are not guaranteed therefore we will be happy to look at other contract roles suitable for you.
Missing Timesheet Deadline
  • It is your responsibility to ensure your timesheets are approved.
  • We are unable to pay unapproved timesheets.
  • If your timesheet misses the payroll export, this will automatically get picked up when we next export (the following week).
  • We strongly encourage you to submit timesheets on a regular basis.
Please see further information and links to FAQs for Umbrella Candidates
Payment Schedule
  • We export for payroll each week Tuesday midday.
  • Only approved timesheets are picked up when exporting for payroll.
  • HRS pay your Umbrella Company. The umbrella company will then pay you.
Access Screening
  • Safe screening.
  • As part of our continuous compliance improvement, the onboarding process an online system.
  • we will ask you to confirm you UK address and provide us with right to work evidence.
  • HRS will send the umbrella a contract detailing your assignment.
RTW Sharecode
  • Candidates outside of the UK
  • Right to work check changes from April 2022
  • From 6 April 2022, Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permits (FWP) holders will only be allowed to prove their eligibility to work through the Home Office (link below)
  • You can no longer accept physical/online copies of BRPs, BRCs or FWPs as evidence of the right to work, even if it displays a later expiry date.
  • The changes will not apply to existing approved BRC or BRP holders employed up to and including 5 April 2022.
  • Prove your right to work to an employer - GOV.UK (www.gov.uk) https://www.gov.uk/prove-right-to-work
  • Employers can only use the online system where the individual has provided their permission and obtained a ‘share code’ by completing their own online application. The share code is valid for 30 days.
  • The purpose of this code of practice is to ensure that employers do not unlawfully discriminate contrary to the Equality Act 2010.
Timesheet Portal
Timesheet Cut-Offs
  • HRS export payroll weekly midday Tuesday.
  • We strongly encourage you to submit timesheets on a regular basis.
  • It is your responsibility to ensure your timesheets are approved.
  • We are unable to pay unapproved timesheets.
  • If your timesheet misses the payroll export, this will automatically get picked up when we next export (the following week).
IR35
Client Timesheet Portal
  • Please send all approved timesheets to meet the cut off period.
  • Please send timesheets to timesheets@hyperec.com
Overtime
Extensions
  • We recognise that one of the most stressful aspects of working as a contractor is the uncertainty
  • surrounding extensions. The client will often mention this six weeks prior to your current end date.
  • Please speak to your contact at the client or your HRS consultant if you have any questions regarding this.
  • Extensions are not guaranteed therefore we will be happy to look at other contract roles suitable for you.
Missing Timesheet Deadline
  • It is your responsibility to ensure your timesheets are approved.
  • We are unable to pay unapproved timesheets.
  • If your timesheet misses the payroll export, this will automatically get picked up when we next export (the following week).
  • We strongly encourage you to submit timesheets on a regular basis.
Get in touch to learn more about contracting with HRS
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